IRP, Inc. provides an exchange of audit results, via email, among the jurisdictions.

Electronic Audit Exchange

The Electronic Audit Exchange subcommittee has been established to evaluate requirements for an Electronic Audit Exchange that is compatible with the new website and database. For more information, see the Information Technology and Data Services Committee page.

In the meantime, please use the Excel document of jurisdiction primary and secondary audit contacts. Please send updated contact information to IRP Mail.

Note: This spreadsheet is frequently updated. Please visit this page to download the most recent version each time you use the audit exchange.

Audit Exchange Jurisdiction Contacts

Audit Exchange File Format

The 45-day reexamination period, as defined in Section 1610 of the Plan, begins from the date the audit was distributed by email to the foreign jurisdiction.

Each file that is to be electronically transmitted must follow a certain layout and be submitted in PDF format. PDF would allow for a smaller and read only document to be transmitted.

Each audit file will be limited to 20 pages. These pages will contain the information outlined in section 803 of the Audit Procedures Manual. This will include:

• Name of base jurisdiction;
• Name and address of registrant;
• Account number;
• Registration year(s) audited;
• Number of vehicles apportioned;
• Reported distance traveled, percentage, and fees by jurisdiction;
• Audited distance traveled, percentage, and fees by jurisdiction;
• A brief narrative of the audit procedures employed, the audit findings, and any pertinent information the auditor feels is needed to relay to affected jurisdiction;
• Date of issuance of the report and the name of the auditor(s).
• Netted fees due

Each file submitted must follow the prescribed naming format. This will include the jurisdiction code, account number, fleet. (Example: For NY carrier 1234, fleet 001, it will be named NY1234_001.

Each sending jurisdiction should display in the subject line of each email "IRP Audit, jurisdiction code and account name". For example: "IRP Audit NY john doe trucking". Each email when created will already display "IRP Audit" in the subject line; the sender should then include their jurisdiction code and account name.

Note: It is not necessary to provide a signature, authentic or electronic on the audit reports. The typed name of the auditor with contact information is sufficient as the Plan does not require a signature on the audit reports.

Questions? Contact IRP Mail.